OFFICE MANAGER /
HR COORDINATOR

Bucharest

OFFICE MANAGER /
HR COORDINATOR

Bucharest

ROLE DESCRIPTION

Working at INDG, you will become part of a team of creative specialists. For them to focus on creating beautiful, interactive applications, we are looking for an Office Manager / HR Coordinator who supports the teams by taking care of all the necessary arrangements in their head office in beautiful Bucharest.

 

In your role, you are the first point of contact for the team.
Your responsibilities include a wide range of tasks such as administrative and office management tasks, HR-related responsibilities and assisting the Country Director as his Personal Assistant.

 

Besides making sure all ongoing business runs smoothly, we expect you to take the lead in things. This can be a variety of things; Organizing team events, participating in recruitment events, communication to the team, leading internal projects and we’d love to hear from you what else you want to set in motion.

 

The challenging role will present various opportunities for the successful candidate to demonstrate and enhance their organizational skills through a variety of duties. With excellent opportunities to learn and to develop your skills and knowledge, you will take on board more responsibilities as and when appropriate.

 

We are looking for someone who will be able to fulfil this role with pleasure and enthusiasm and is ready to step up when needed. Someone who thinks outside of the box genuinely cares and takes pride in the small stuff along with the big.

ROLE DESCRIPTION

Working at INDG, you will become part of a team of creative specialists. For them to focus on creating beautiful, interactive applications, we are looking for an Office Manager / HR Coordinator who supports the teams by taking care of all the necessary arrangements in their head office in beautiful Bucharest.

 

In your role, you are the first point of contact for the team.
Your responsibilities include a wide range of tasks such as administrative and office management tasks, HR-related responsibilities and assisting the Country Director as his Personal Assistant.

 

Besides making sure all ongoing business runs smoothly, we expect you to take the lead in things. This can be a variety of things; Organizing team events, participating in recruitment events, communication to the team, leading internal projects and we’d love to hear from you what else you want to set in motion.

 

The challenging role will present various opportunities for the successful candidate to demonstrate and enhance their organizational skills through a variety of duties. With excellent opportunities to learn and to develop your skills and knowledge, you will take on board more responsibilities as and when appropriate.

 

We are looking for someone who will be able to fulfil this role with pleasure and enthusiasm and is ready to step up when needed. Someone who thinks outside of the box genuinely cares and takes pride in the small stuff along with the big.

Responsibilities

You will manage and be responsible for the greater part of the recruitment process. Together with the Country Director and HR Manager, you define the recruitment strategy necessary to fulfil the outstanding vacancies. As you are in charge of the flow of the recruitment process you will make sure all candidate-applications will be followed up in a timely and correct manner. Furthermore, you will be involved in screening candidate CV’s, setting up interviews and coordinating assessments

 

Making sure the office is a great place to work. Includes but is not limited to: arranging office supplies, meetings, making the office looks great and inspiring, organizing team and company events

 

Taking care of the team (example: dinner is served when people are staying late, initiatives on events are supported and executed, monthly meetings are organized well and the internal communication board is updated with interesting news)

Maintain and update policies, contracts, and procedures and keep these up to date with Romanian employment legislation

 

Manage the absence and holiday records

 

Extract reports for management

 

Personnel Administration & Payroll activities

 

Assist in the coordination of annual reviews

 

Support the Country Director and Adminstrator (including PA tasks)

 

Negotiate contracts and best terms for all office suppliers

 

Lead or support internal projects

Responsibilities

Total creative execution

 

Leading a team of Art Directors based in Amsterdam and overseeing the visual quality of the Bucharest and Amsterdam studios

 

Defining a new standard of quality for engagement in 3D experience

 

Defender of creative integrity and commercial relevance

 

Complete integration of creative concept potential

Leading the edge of creative solutions for digital product platforms

 

Creative owner of all projects, end-to-end

 

Defining and protecting the quality standards of our product visualizations

 

Leading discussions about the team’s long-term style direction and goals

 

Speaking to clients and getting them excited about our visual content

Requirements

Completed and relevant education

 

Minimum of 2 years experience in a similar rol

 

Self-motivated and capable of assessing needs then acting accordingly, with minimal direction

 

Detail oriented with impeccable follow-through

 

Excellent service ethic and strong organizational skills

Able to prioritize multiple demands and change direction accordingly

 

Confident oral and written communicator

 

You are resilient, flexible and stress-resistant

 

Solid computer skills, including use of MS Office applications

 

Fluent in English

Requirements

Completed and relevant education

 

Minimum of 2 years experience in a similar rol

 

Self-motivated and capable of assessing needs then acting accordingly, with minimal direction

 

Detail oriented with impeccable follow-through

 

Excellent service ethic and strong organizational skills

Able to prioritize multiple demands and change direction accordingly

 

Confident oral and written communicator

 

You are resilient, flexible and stress-resistant

 

Solid computer skills, including use of MS Office applications

 

Fluent in English